Project Manager (SOG/ST 7)

Job Purpose

Under the direct supervision of the Civil Works Engineer (SOG/ST 8) the Project Manager (SOG/ST 7) will monitor, evaluate and report on the implementation of projects within the Corporate Services Division – Buildings and Property Maintenance Branch as per the project life cycle with an aim to eliminate overruns and extensions. 

Key Responsibilities

Management/Administrative: 

• Contributes to the preparation of the Budget and Corporate Plan for the Unit;
• Prepares and submits reports; 
• Proposes strategic technological and development modifications; 
• Attends meetings. 

Technical/Professional: 

• Reviews plans for the implementation of projects or project segments to achieve the stated objectives; 
• Directs the completion of designated projects/project segment; 
• Tracks deliverables and updates programmes; 
• Advises the Agencies on all planning matters including mechanics of planning and adequacy plans; 
• Maintains contacts with relevant Private Sector Organizations, Government Agencies and internal technical Divisions on project administration and implementation;
• Evaluates long-term plans and quarterly review of capital works; 
• Develops and maintains project database; 
• Reviews project profiles; 
• Visits project sites to assess non-technical issues i.e. payments to workers, rotation and any other social problems that might arise and makes recommendations for solutions;
• Liaises with the training agencies to ensure that training and certification are carried out;
• Makes recommendations for additional training; 
• Assists with the identification of Private Sector involvement in the programme;
• Manages the closure of projects including payment of retentions; 
• Interprets blueprints, schematic drawings, payouts and other visual aids;
• Participates in evaluations; 
• Assists with contract preparations; 
• Manages projects closure including payment of retentions. 

Human Resource: 

• Monitors and evaluates the performance of direct reports, prepares Performance Appraisals and recommend and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals; 
• Participates in the recruitment of staff for the Division/Unit and recommends transfer, promotion, termination and leave in accordance with established Human Resource policies and procedures; 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching; 
• Ensures the welfare and developmental needs of staff in the Division/Unit are clearly identified and addressed; 
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organisation’s goals;
• Allocates and schedules work; allocates monthly mileage to travelling officers;
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills, and Competencies

Core: 

• Good oral and written communication skills 
• Good interpersonal skills 
• Teamwork and co-operation 
• Methodical 
• Excellent time management skills 
• Excellent planning and organizing skills 

Technical: 

• Knowledge of the operations of Government/ Ministry’s policies and procedures
• Competence in designing and interpreting engineering drawing, briefs, diagrams
• Sound knowledge of safety regulations and programmes 
• Excellent knowledge in Project Planning and implementation 
• Strong analytical and problem-solving skill 
• Proficient in relevant software applications 
• Good Report writing skills 

Minimum Required Qualification and Experience

• BSc in Business Administration or related field; 
• Training in Project Management or other related areas; 
• Five (5) years’ experience in the Administration of Projects. 

Special Condition Associated with the Job

• Will be required to work long hours, on weekends and public holidays when the need arises;
• Extensive travelling; 
• Exposure to dust, excess water, chemicals and height; 
• Must require a valid General Driver’s licence; 
• Must possess a reliable motor vehicle.

Please note that only shortlisted applicants will be contacted.