Project Officer (AUGD/AGS 6)

JOB PURPOSE

Reporting to the Principal Auditor, the Director, Audit is responsible for the outcomes of the financial audits of the specified Agencies/Public Bodies under their direction, in keeping with professional standards and enforcing the policy directive of the Auditor General’s Department (AuGD) for the achievement of goals and objectives. 

KEY OUTPUTS

• Financial statements audited and submitted. 
• Reports prepared and submitted. 
• Applicable changes to International Accounting and Auditing Standards reviewed.
• Working papers prepared and reviewed. 
• Meetings attended. 
• Risk based Audit plan prepared. 
• Quality assurance guidelines for financial statements implemented. 
• Staff performance appraised. 
• Assigned section of Annual Report submitted. 
• Work plans for Audit Teams prepared and submitted 

KEY RESPONSIBILITY AREAS

Management and Administration Responsibilities 

• Provides support to team members by monitoring the operational function of area of responsibility to ensure that audit teams operate in keeping with established policy. 
• Keeps abreast of changes in existing policies, guidelines, audit and accounting standards; and makes recommendation for adoption by the Department where applicable.

Technical/Professional Responsibilities 

• Manages and directs multiple audits ensuring the processes comply with the department’s policies and procedures. 
• Reviews the planning process to ensure that team members have a thorough understanding of the relevant assignments, the Agency’s objectives, internal controls, policies and processes, financial reporting framework, and applicable laws & government regulations, 
• Provides guidance to team leads to ensure that for significant risk areas identified, an appropriate audit strategy is developed. 
• Reviews financial statements to determine whether they are prepared in all material respects with the applicable financial reporting framework. 
• Implements financial statements quality assurance guidelines by reviewing and signing working papers for all audits undertaken by audit teams; and provides milestone updates to the Project Manager. 
• Liaises with officers within Departments/Agencies to provide information, address their concerns and escalates problems when they arise. 
• Attends and provides technical support at the Public Accounts Committee meeting as required. 
• Keeps abreast of changes in GOJ policies and guidelines, International Auditing and Accounting standards and stimulates discussion for adoption and implementation in keeping with the Department’s policies. 
• Participates in the preparation of the Annual Report. 
• ? Represents the Auditor General at meetings as required. 
• ? Meets with Heads of Departments to discuss audit findings. 
• Reviews and submits clear and concise Audit Completion Reports to the Principal Auditor ensuring that all professional requirements have been met. 
• Follows up responses of Heads of Departments/Agencies to Audit Completion Reports to determine whether management corrected deficiencies, ensures procedures implemented and adherence to internal controls.

People Management 

• Ensures that staff is aware of and adheres to the policies, procedures, professional and ethical standards of the Department. 
• Provides leadership to staff through effective objective setting, communication, mentoring, assistance and support as needed. 
• Manages the welfare and development of staff skills and performance levels by providing guidance and on-the-job training, preparation of performance appraisals and recommendations of required training. 
• Ensures work plans for direct reports are prepared, reviewed and submitted to the Project Manager. 
• Addresses complaints and resolve problems. 

Other responsibilities 

• Performs other related duties assigned. 

PERFORMANCE STANDARDS

• Reports prepared and submitted within the established period and meet the established quality standard. 
• Provide adequate support and guidance to direct reports that meets their needs and expectations. 
• Provide technical guidance to staff and prepare review notes for working papers examined in keeping with established standards, policies and procedures. 
• Convene meetings with cross-functional work teams and make strategic decisions and/or objectives of meeting. 
• Conduct risk assessment in keeping with auditing standards and Department’s policy.
• Conduct adequate tracking of unresolved audit findings and recommendations.

REQUIRED COMPETENCIES

• Good leadership skills. 
• Excellent written and oral communication skills.
• Excellent problem solving and decision-making skills. 
• Good interpersonal skills. 
• Excellent planning and organizing skills.

COMPETENCIES

Core Competencies

• Written and Oral Communication 
• Teamwork and Cooperation 
• Strategic Vision 
• Leadership 
• Job Knowledge Technical Skills 
• Interpersonal Skills 
• Planning and Organizing 

Technical Competencies

• Use of Technology 
• Initiative 
• Problem Solving and Decision Making 
• People Management 
• Critical and Analytical Thinking 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• ACCA Level 2 or 3, CPA examinations or equivalent or; 
• Bachelor’s Degree in Accounting or Management Studies with Accounting from a recognized University. 
• At least five years experience in auditing (two at a supervisory level). 
• Experience working with electronic audit tools and methodologies. 
• Postgraduate training in Accounting is an asset. 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Typical office environment but may be occasionally exposed to adverse working conditions. 
• Occasionally required to travel island wide. 

AUTHORITY

• Recommends disciplinary action. 
• Recommends audit actions.

Only shortlisted candidates will be contacted.