Property Administrator

Key Responsibilities

Management/Administrative: 

• Takes formal possession of properties, prepare and submit reports within specified timeframes; 
• Maintains current listing of all properties in assigned portfolio; 
• Visits all estate premises in assigned portfolio annually; 
• Prepares reports on all property visits conducted; 
• Reports theft, arson, malicious or other damage, and illegal possession of premises to Property Manager and the Operations Section; 
• Prepares requests for estimates on properties assigned from external contractors and submit to the Property Manager; 
• Liaises with Operations Section and Legal Services Section on estate matters;
• Keeps abreast with new construction technologies and recommended improvements in property maintenance; 
• Interviews and screens tenants for new tenancy; 
• Prepares rental agreement for Property Manager’s authorisation;
• Meets with Property Agents monthly to review their performance; 
• Reviews and monitors all tenants in arrears; 
• Submits requests to the Legal Services Section for Demand Letters and Notices to Quit;
• Writes File Notes of all correspondence of property matters on rent files;
• Recommend rental rates for annual review; 
• Reviews the necessary Real Property Legislation, particularly the Rent Restriction Act;
• Prepares and submit property expenses in relation to insurance premium, property taxes, commission to Property Agents and other property expenses; 
• Assists with property valuation for insurance purposes; 
• Prepares monthly report on properties assigned; 
• Maintains manual and electronic property files; 
• Attends court as required; 
• Performs other related duties as assigned from time to time by the Property Manager. 

Required Knowledge, Skills and Competencies

• Good knowledge of property maintenance and administration 
• Good knowledge of the Laws of Real Property 
• Good understanding of Rental Accounting 
• Working knowledge of relevant computer applications 
• Good communication and interpersonal skills 
• Good negotiating skills 

Minimum Required Qualification and Experience

• Two (2) years’ related experience in Property Management/Administration;
• Degree in Real Estate Management and Valuation (formerly Land Economy Valuation Surveying) or equivalent qualification/training. 

Please note that only shortlisted applicants will be contacted.