Public Education Officer (MCG/IE 3)

JOB PURPOSE

To implement the OIC’s communication programmes by providing thorough, current and accurate information about the Data Protection Act (2020), through the use of dynamic communication and public relations tools and strategies that seeks to enhance the public’s awareness of their right to official documents.

KEY OUTPUTS

• Events calendar maintained and events coordinated;
• Draft speeches and messages;
• Reports and publications written and edited;
• Media Directory maintained;
• Production of staff newsletter;
• Coordination of media advertisements;
• Databases, information catalogues and web resources maintained;
• Information audits.

KEY RESPONSIBILITY AREAS

MANAGEMENT/ADMINISTRATIVE RESPONSIBILITIES

• Assists with the preparation of the Unit and Operational Plan and Budget.
• Assists with designing and managing Strategic Communication Plans.

TECHNICAL/PROFESSIONAL RESPONSIBILITIES

• Produces and maintains an events calendar that includes a schedule of OIC related events.
• Manages and coordinates participation in various events (exhibitions etc.);
• Plans and coordinates events (seminars, launches, etc.) of the OIC;
• Ensures logistics management, press coordination and appropriate protocol arrangements for official ceremonies, conferences and other events.
• Speeches and messages for review by the Communication and International Relations Manager;
• Writes and edits reports, publications, website social media content.
• Produces staff newsletter;
• Work in the planning and execution of public education and communications activities;
• Coordinates the development of educational material using various methodology and medium to creatively present information to meet the needs of various publics;
• Coordinate, develops and delivers information sessions (including presentations, exhibitions, workshops and seminars) to public sector, private sector organizations, schools, community and other interest groups;
• Collaborate with public authorities and NGOs in public education events;
• Develop and implement strategies for assessing the effectiveness of the public education programme and recommends/implements programmes where necessary to address findings;
• Establishes and maintain partnerships with target groups and advocates programmes to address needs, rights and responsibility;
• Prepare Press advisories;
• Collaborate with media houses for the development of programmes for the publicity of the Data Protection Act and the role and functions of the OIC;
• Coordinates public relations activities such as press conferences, media briefings etc. in relation to the DPA Act and activities of the OIC;
• Establishes and maintains an effective working relationship with the media.

OTHER RESPONSIBILITIES

• Perform other duties as assigned.

PERFORMANCE STANDARDS

• Events calendar maintained and events coordinated as required;
• Draft speeches, messages, reports and publications are prepared and submitted in required timeframe;
• Media Directory maintained and media advertisements coordinated as required;
• Staff newsletters produced and issued as planned;
• Databases, information catalogues and web resources maintained in keeping with required standards;
• Information audits conducted as required;
• Ensures that the security, accessibility and quality of information remains consistent;
• Assignments are of a high quality and completed within agreed timeframe;
• Confidentiality, integrity and professionalism maintained in the execution of duties.

REQUIRED COMPETENCIES

Core

• Oral communication
• Written communication
• Customer and quality focus
• Team work and cooperation
• Initiative
• Integrity
• Compliance
• Interpersonal skills
• Change management

Functional

• Problem solving and decision making
• Planning and organizing
• Use of technology (relevant computer applications – Microsoft Office Software)
• Be familiar with print, radio, television and/or advertising operations.
• Be highly disciplined with an organized approach to work.
• Results oriented.
• Ability to prioritize amongst conflicting demands and make rational decisions based on sound understanding of the facts in limited time.
• Ability to manage limited resources in order to achieve challenging output targets.

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• Bachelor’s Degree in Mass Communication from a recognized tertiary institution;
• At least five (5) years of professional experience in journalism, communications or Public Relations/Public Education;
• Training in the field of either Print, Electronic or Public Relations would be a direct advantage;
• Experience in the design and delivery of training and communication programmes would be an asset;
• Practical experience and knowledge of the full range of communications, approaches, tools and methodologies essential to planning and executing effective communications strategies.

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Normal office conditions;
• May be required to work beyond normal working hours and away from office;
• Prolonged use of computer.