Public Procurement Manager €“ Permanent

Key Responsibilities:

The incumbent will have responsibility to: 

• Act as eProcurement Coordinator and Lead Evaluator 
• Coordinate and conduct procurement compliance reviews 
• Coordinate and conduct organization procurement training seminars/workshops 
• Coordinate reports for submission to the Board of Directors, MOFPS, OCG and Cabinet 
• Ensure that tender documents are accurately prepared in accordance to the GoJ standards and disseminated within a timely manner. 
• Monitor the Agency’s procurement activities to ensure conformity to the Procurement Plan
• Oversee the contract award process 
• Oversee the tendering process 
• Provide advice on public procurement 
• Represent Unit at Procurement and Contract Award Committees and Board Meetings. 
• Represent the Agency at PPC Sector Committee, PPC, Cabinet Infrastructure Committee Meetings. 
• Review and approve contract award recommendations within the specified threshold.
• Review procedures for the procurement of works, goods and services carried out by the Agency.
• Review reports for submission to MFP, PPC, OCG and the Office of the Cabinet. 
• Provide the Finance and Accounts Department with the necessary assistance and information as it relates to the preparation of payments and reconciliations. 
• Manage, monitor, and control the procurement of goods and services and ensure that the objectives and basic principles of procurement guidelines and procedures are complied with.
• Ensure that goods and services are procured on a competitive basis without compromising their quality. 
• Monitor the issuing of purchase orders and follow up for receipt/delivery of goods and services.
• Certify all invoices, payment orders and commitment vouchers prior to submitting to the Finance and Accounts Department. 

Minimum Required Qualification and Experience:

• B.Sc. in Business Administration, Management Studies, Public Administration, Public Sector Management, Economics, Accounts and or any related field 
• Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 
• Five (5) years related work experience in procurement of goods and services 
• Knowledge of Microsoft Suite and MS Outlook 
• Knowledge of GoJEP 

Required Knowledge, Skills, and Competencies:

• Sound knowledge of the Government Public Procurement Act 2015 and Regulations 
• Sound knowledge of the FAA Act 
• Sound knowledge of Supplies Management 
• Knowledge of Project Management 
• Knowledge of Budget Management 
• Knowledge of Contract Management 
• Knowledge of Tender Management 
• Proficiency in the relevant computer application 

Special Conditions Associated with the Job:

• Holder of a valid General Driver’s License and a Motor Vehicle within good condition 
• May be required to travel locally to attend conferences, seminars, and meetings. 
• Maybe required to work on weekends or 
• May be required to work beyond normal working hours when the need arises.

HAJL thanks all applicants for their interest; nevertheless, only those shortlisted for an interview will be contacted.