Purchasing Officer

MAIN RESPONSIBILITIES

• Liaise with Managers to obtain specification for all purchases.
• Dispatch purchase orders to respective suppliers and process invoices for payment in accordance with the Agency's policies and procedures.
• Record all goods purchased for master inventory record.
• Identify high value purchases and refer to Contracts and Office Services Manager/Board of Survey.
• Maintain up-to-date service records for all motor vehicles.
• Schedule drivers activities to meet Agency requirements.
• Issue advance cards to driver and maintain a record of same.
• Obtain suppliers quotes and maintain schedules of suppliers quotes and prices.
• Maintain record of supplier evaluation based on observations and feedback on performance of goods and services procured.
• Direct and supervise the activities of the Inventory Clerks and Maintenance Officers to meet agreed performance targets and criteria.
• Ensure that all repairs to the properly are effected in a timely manner.
• Perform other related duties as assigned from time to time by the Contracts and Office Services Manager. 

QUALIFICATION AND EXPERIENCE

• BSc. in Business Administration/Management Studies or equivalent qualification/training.
• Certificate in Supervisory Management/equivalent
• Training in Supplies Management (an asset)
• Minimum of two (2) year's related work experience 

SKILLS AND COMPETENCIES

• Excellent supervisory skills.
• Knowledge of purchasing and supplying principles and procedures.
• Good planning and organising skills.
• Working knowledge of relevant computer applications, including inventory and spreadsheet packages.
• Good communication skills.
• Good negotiating skills.
• Detail conscious 

We thank all applicants for their expressions of interest. However, only shortlisted candidates will be contacted.