Records Officer 1 (PIDG/RIM 2)

Key Responsibilities

• Assists in maintaining a Confidential Registry; 
• Assists in the maintenance of a file classification system; 
• Responds to request for files; 
• Assists in the proper maintenance and handling of records; 
• Assists in specialized research in order to provide requested information;
• Sorts and classifies correspondence for filing; 
• Assists in the creation of new files within the established file classification system;
• Encloses correspondence chronologically in appropriate file folders and records on minute sheets; 
• Photocopies records for reference and other purposes; 
• Assists with the clearing of closed and inactive files from the Registry;
• Performs other related duties that may be assigned. 

Required Knowledge, Skills and Competencies

Core: 

• Oral and written communication skills 
• Problem solving and decision making 
• Integrity 
• Initiative 
• Teamwork and cooperation 
• Interpersonal skills 

Functional/Technical: 

• Sound knowledge of established records management systems and procedures.
• Good Customer and quality focus 
• Proficiency in use of Microsoft Office Suite and other relevant computer applications and systems 

Minimum Required Qualification and Experience

• Four (4) GCE/CXC General Proficiency level passes including English Language and a numeric subject; 
• Training in Records Management would be an asset 
• Two (2) years’ working experience in a related field 

Special Conditions Associated with the Job

• Working environment involves: 
  • Heavy lifting 
  • Lots of bending 
  • Climbing 
  • Exposure to dust

Please note that only shortlisted applicants will be contacted.