Organisation
Ministry of Justice
Reference
VAC-49276
Contract Type
Full-Time
Industries
Secretarial Administrative & Clerical
Location
Kingston
Salary & Benefits
$2,803,771.00 - $3,770,761.00 per annum
Date Posted
16/04/2024
Expiry Date
01/05/2024
To manage the operations of student affairs, including recruitment and admissions, student records and registration.
Key Outputs:
- Records Management Systems
- Reports
- Policies
- Training Plan
Key Responsibility Areas:
Management/Administrative
- Participate In the development of the budget and operational plan for the Institute
- Develop and implement systems and procedures for the management and maintenance of students' records, certification and accreditation
- Establish and maintain systems for the effective dissemination of information on the institution's policies, programmes and activities to students, staff and the general public
- Develop and implement systems for the collection of students' fees, monitor collection and recommend/initiate action where necessary to improve the process
- Participate in the development of policies and procedures to guide the operations of the section
- Prepare activity/performance and other reports as required
- Represent the institution at meetings, conferences and other forums as required.
Technical
- Manage students' admission, ensuring the timely processing of applications and dissemination of information to applicants
- Coordinate the registration and orientation activities
- Coordinate the administration of Internal examinations ensuring systems are instituted to protect the integrity of the process
- Supervise the preparation and maintenance of student records
- Oversee and participate in the development and implementation of student affairs programmes —work study programme, job placement, student union etc.
- Monitor students' accounts to ensure payment of fees and settlement of other financial obligations to the institution within established timeframe. Recommend/Institute corrective action as necessary
- Coordinate graduation, orientation and other special functions hosted by the Institution
- Perform any other related duties that may be assigned.
Performance Standards:
This job is satisfactorily performed when:
- Systems and procedures are developed and implemented with agreed timeframe
- Activity performance and reports prepared within agreed timeframe
- Registration and orientation activities coordinated
- Administration of internal examinations coordinated
- Students account monitored
Required Competencies
Core Competencies
- Oral Communication
- Written Communication
- Integrity
- Team Work & Cooperation
- Initiative
- Compliance
- Customer and Quality Focus
- Interpersonal
- Adaptability
- Time Management
Technical/Functional Competencies
- Use of Technology
- Planning and Organising
- Technical skills
- Goal/result oriented
Minimum Required Education and Experience
Qualifications and Experience
- Under-graduate degree in Educational Administration, Business Administration or Management Studies
- At least five years' experience in a similar position
Continuous Professional Development
- Attend relevant training on emerging trends and practices within the field.
- Network within the profession and relevant associations to keep abreast with the industry.
Authority:
- Review, recommend and/or implement accounting procedures
- Participate in negotiations and selection of providers to monitor their performance
- Participate in recruitment and selection of staff
- Review and implement systems to ensure the collection of fees
- Manage bank accounts
- Certify and submit bills for payment
Specific Conditions associated with the Job
- Performing duties as prescribed offsite and onsite.
- Travel to graduation venue, expos, career workshop and pick up awards
- Working on weekends and public holidays
The Ministry of Justice thanks all applicants for their interest, however only those shortlisted will be contacted
Region:
Kingston
Occupational fields:
Other
Other
Other
Required degree level:
Other
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