Secretary 1 (OPS/SS 1)

Key Responsibilities

• Creates/produces documents from draft notes; 
• Registers all incoming and outgoing mails for distribution; 
• Records, transcribes and circulates Minutes of meetings; 
• Receives and transmits telephone calls and messages to the relevant officers;
• Maintains an efficient Filing System at all times; 
• Assists with the procurement of goods and services; 
• Assists with the collection of Registration fees for services rendered on behalf of an Organization; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Good interpersonal skills 
• Good oral and written communication skills 
• Good customer relations and quality focus skills 
• Good problem-solving and decision making skills 

Technical: 

• Good secretarial skills 
• Good knowledge of office administration 
• Good knowledge of records management and filing processes 
• Proficiency in the relevant software applications 
• Knowledge of the operations of Government/Ministry’s policies and procedures 

Minimum Required Qualification and Experience

• Graduated from a Secondary School with English Language at the CXC or GCE O’ Level and typewriting at a speed of 30-35 w.p.m. 

OR 

• Successful completion of a course of study at an accredited Secretarial School with proficiency in typewriting at a speed of 30-35 w.p.m. and English Language at CXC/GCE O’ Level;
• Knowledge of word processing software (basic level) would be an additional asset at this level. 

Please note that only shortlisted applicants will be contacted.