Secretary 2 (OPS/SS 2)

Key Responsibilities

Management/Administrative: 

• Organizes and manages schedules and appointments of Director, Social Services;
• Plans and co-ordinates meetings; 
• Prepares and circulates meeting documents, where appropriate; 
• Provides secretarial support to Squatter Management Unit upon request;
• Prepares correspondence and documents; 
• Ensures the adequacy of stationery and office supplies; 
• Receives and makes telephone calls for the Director, Social Services;
• Receives and processes incoming/outgoing mails; 
• Assists in maintenance of the Attendance Register and prepares reports accordingly. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills; 
• Quality and customer focused; 
• Results oriented; 
• Good interpersonal skills. 

Technical: 

• Competence in the use of word processing, spreadsheet and other office computer application; 
• Excellent knowledge of office practice and procedures. 

Minimum Required Qualification and Experience

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND); 

OR 

• CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40- 45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field; 
• At this level, Shorthand at a speed of 80-100 words per minute would be an asset. 

Please note that only shortlisted applicants will be contacted.