Secretary 2 (OPS/SS 2)

Key Responsibilities

• Types Letters, Memoranda, performance evaluation reports, attendance reports and monthly productivity reports, departmental leave computation, personal data and various types of forms, as required; 
• Receives telephone calls and conveys messages;
• Photocopies documents, as required; 
• Dispatches incoming and out-going mail to and from the Director or Unit staff; Sends fax and e-mail correspondence to Ministries, Agencies and Departments; Types Minutes for meeting; 
• Deputizes for other secretaries within the Ministry in their absence, as required. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills; 
• Good interpersonal skills; 
• Teamwork and co-operation; 
• Customer and quality focus; 
• Compliance; 
• Methodical/Organized; 
• Integrity; 
• Good problem-solving skills; 
• Ability to use own initiative. 

Technical: 

• Knowledge of office systems and procedures; 
• Proficient in the use of technology; 
• Knowledge of the operations of Government; 
• Knowledge of the Ministry’s policies, procedures, etc. 

Minimum Required Qualification and Experience

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; 
• Successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND). 

OR 

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. 
• Graduate from an accredited Secretarial School 

Please note that only shortlisted applicants will be contacted.