Secretary 2 (OPS/SS 2)

Key Responsibilities

Management/Administrative: 

• Assists other personnel as may be required, for the purpose of supporting them in the completion of their work activities. 

Technical/Professional: 

• Types letters, memoranda, pension particulars, period of service records, staff lists, performance evaluation reports, vacation leave computations, personal data and various types of forms, as required; 
• Receives telephone calls and conveys messages; 
• Photocopies documents, as required; 
• Records incoming and outgoing correspondence/files; 
• Dispatches incoming and outgoing mail; 
• Faxes correspondence to other Ministries and Departments; 
• Types Minutes of meetings; 
• Checks diary for meetings from time to time; 
• Deputizes for other secretaries in their absence;
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

• Good word processing skills 
• Sound knowledge of computer applications 
• Sound knowledge of office systems and procedures 
• Excellent communication and interpersonal skills 

Minimum Required Qualification and Experience

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND); 

OR 

• CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field. 
• At this level, Shorthand at a speed of 80-100 words per minute would be an asset. 

Please note that only shortlisted applicants will be contacted.