Secretary 3 (OPS/SS 3)

KEY RESPONSIBILITY AREAS

• Records letters, memoranda, and reports in shorthand; uses a personal computer to reproduce same in a suitable typewritten form.
• Type reports, forms, letters and memoranda from written drafts; proofreads typed material before submission to supervisor for review.
• Keeps appointment diary for the supervisor and schedules appointments and meetings subject to confirmation.
• Receives, opens, records and distributes incoming mail.
• Keeps simple records; Files correspondence and other material.
• Faxes/photocopies documents as required.
• Answers the telephone and transfers call to a supervisor or redirects callers to the appropriate officer/office; records and delivers messages as necessary.
• Greets and screens visitors; provide them with routine information about the Authority or directs them to the relevant officers or office.
• Maintains stationery supplies.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Certificate from an accredited Secretarial School with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute., Training in Word Processing Applications and English Language at CXC or GCE O’ Level.
• 3 years experience in the Secretarial field

                                       OR

• CXC or GCE O’ Level Standard including the English Language with proficiency in Type Writing/Computer Skills at a speed of 50-55 words per minute and Shorthand at a speed of 100-120 words per minute and the use of Microsoft Office Suite
• 4-5 years of Secretarial Experience

                                      OR

• Successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies
• 1-year experience at a Secretary’s level

Please note that only short-listed candidates will be contacted.