Secretary (OPS/SS 2)

Key Responsibilities

Technical/Professional 

• Types letters, memoranda, pension particulars, period of service records, staff lists, performance evaluation reports, vacation leave computations, personal data and various types of forms as required; 
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities. 
• Receives telephone calls and conveys messages; 
• Photocopies documents as required; 
• Records incoming and out-going correspondence/files; 
• Dispatches incoming and out-going mail; 
• Faxes correspondence to other Ministries and departments; 
• Types minutes of meetings; 
• Check diary for meetings from time to time; 
• Deputize for other secretaries in their absence; 
• Performs related duties assigned from time to time. 

Required Knowledge, Skills, and Competencies

• Good word processing skills 
• Sound knowledge of computer applications 
• Sound knowledge of office systems and procedures 
• Excellent communication and interpersonal skills 

Minimum Required Qualification and Experience

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; 
• Successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND). 

OR 

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. 
• Graduate from an accredited Secretarial School

Please note that only shortlisted applicants will be contacted.