Organisation
Ministry of Agriculture and Fisheries
Reference
VAC-45803
Contract Type
Full-Time
Industries
Secretarial Administrative & Clerical
Location
Old Harbour, St. Catherine
Salary & Benefits
Salary range: $1,272,269 1,711,060 per annum
Date Posted
28/07/2023
Expiry Date
09/08/2023
The Secretary 2 (OPS/SS 2) is responsible for providing secretarial services to ensure the effective and efficient operations of the Human Resource and Administration office.
KEY OUTPUTS
- Correspondence and documents produced
- Minutes recorded, transcribed, composed and disseminated
- Information disseminated
- Information research and compiled
- Appointments scheduled
- Filing system maintained
- Calls and visitors screened and directed to relevant officers
KEY RESONSIBILITY AREAS
Technical/Professional Responsibilities
- Types letters, memoranda and reports from draft notes
- Transcribes and reproduces minutes of meetings and conferences
- Composes and types routine correspondence
- Receives and takes telephone messages and screens calls intended for officers
- Schedules appointments and arranges meetings
- Directs and screens visitors
- Maintains a filing system
- Researches and disseminates information to relevant officers
Other Responsibility
- Perform any other related duties which may be assigned from time to time
PERFORMANCE STANDARD
- Correspondence and documents produced on a timely basis in established formats
- Information research and compiled on a timely basis
- Information disseminated in a timely manner
- Minutes recorded, transcribed, composed and disseminated accurately and within a set time frame
- Filing system maintained on a daily basis
- Calls and visitors screened and directed to relevant officers promptly
- Appointment scheduled on a daily basis
- Confidentiality and integrity exercised at all times
REQUIRED COMPETENCIES
Core:
- Good oral and written communication skills
- Good planning and organizing skills
- Strong customer and quality focus skills
- Good problem solving and conflict management skills
- Good interpersonal skills
- Good people management skills
- Excellent teamwork and cooperation skills
Technical:
- Excellent secretarial skills
- Proficiency in keyboarding skills
- Proficiency in the relevant software applications
- Proficiency in shorthand at a speed of 80-100 w.p.m.
- Proficiency in typewriting at a speed of 40-45 w.p.m.
- Knowledge of the operations of Government/Ministry’s policies and procedures
MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE
- CXC or GCE O’ Level English Language or equivalent
- Proficiency in typewriting at a speed of 40-45 words per minute
- Successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND)
OR
- CXC or GCE O’ Level English Language
- Proficiency in typewriting at a speed of 40-45 words per minute
- Training in word processing and spreadsheet applications
- Graduated from an accredited Secretarial School
- At least three (3) years’ experience in the field.
- Shorthand at a speed of 80 – 100 words per minute would be an asset
Occupational fields:
Other
Other
Other
Required degree level:
Other
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