Senior Commitment Control Officer (FMG/AT 2)

Key Responsibilities

• Participates in the allocation of carry-on warrant based on inescapable expenditure;
• Participates in the allocation of the approved budget in accordance with initial commitment plans; 
• Maintains a detailed commitment Control Register in two parts to indicate the funds available under the plan of priorities, the payment made, the un-discharged commitment and the balance available on the voted provisions and on the warrants; 
• Blocks figures to various activities as required; 
• Examines commitment requisition from programme managers against available cash and commitment planning and enters in registers if commitment is in order. If otherwise, return to source stating reason(s) for non-acceptance; 
• Enters discharge when payment of commitments are processed and posts all expenditure vouchers to register, providing progressive balances under the Financial Management Information System; 
• Submits monthly or weekly Analytical Reports to the relevant officers to enable the review of un-discharged commitment (including unpaid bills) against the warrant issued to date and against likely future warrant releases based on the pattern of releases to date;
• Returns of funds; 
• Advises the Director of budget off-track situations and recommends where virement can be exercised; 
• Alerts the Director of imminent excesses on voted provisions; 
• Reviews initial commitment plans and adjusts to reflect the changing pattern in the level of funds released through warrant periodically; 
• Prepares Monthly and Quarterly Statement for submission to the Ministry of Finance and Public Service and the Director, Budget and Commitment Control; 
• Assists in the commitment planning process and in the determination and classification of commitments according to the following categories such as, inescapable, priority and other;
• Assists the Directors of Management and Financial Accounts in the planning and utilization of available cash based on the level and categories of outstanding commitments;
• Advises the Director of Management Accounts of slow moving activities and projects from which funds can be vired to satisfy the need of activities/projects that are urgently in need of funds; 
• Receives commitment requisition from Programme Managers; 
• Ensures the proper maintenance of the Commitment Control Register for the Ministry’s Recurrent, Capital A and B Heads by ensuring that warrant allocations and commitments are posted correctly and promptly; 
• Submits Monthly Report to the Director of Management Accounts on the position un discharged commitments; 
• Posts commitments, warrant allocation and other Journals on the FINMAN for all Heads of Estimates; 
• Checks the monthly Departmental Status Reports and Monthly Reports for undischarged commitments prior to submission to Director of Management Accounts; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills, and Competencies

Core: 

• Good interpersonal and people management skills 
• Excellent oral and written communication skills 
• Good customer relations skills 
• Sound integrity/ethics exercised in the performance of duties 

Functional: 

• Excellent technical skills 
• Excellent planning and organizing skills 
• Skilled in operating a computerized accounting system

Minimum Required Qualification and Experience

• AAT Level 2; or 
• ACCA – CAT Level B/Level 2; or 
• NVQJ Level 2, Accounting; or 
• Certificate in Accounting from an accredited University; or 
• Completion of second year of the BSC. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or 
• A.Sc. Degree in Business Studies/Business Administration/Management Studies; or
• A.Sc. Degree in Accounting from the Management Institute for National Development (MIND); or 
• Certificate in Government Accounting Level 2.

Please note that only shortlisted applicants will be contacted.