Senior Director, Project Management and Technical Services (GMG/SEG 5)

Job Purpose

Under the direct supervision of the Permanent Secretary, the Senior Director, Project Management and Technical Services exercises the responsibility for the co-ordination, leadership and management of the Project Management and Technical Services Division. 

The Senior Director has responsibility for the direction, development, execution, monitoring and evaluation of the Capital Works and Institutional projects in the MOJ as well as for the development of all special programmes to support the Ministry in the pursuit of its reform agenda. 

Key Responsibilities

Management/Administrative: 

• Provides technical advice on project development, the entire spectrum of project management and the technical services function to the Minister, Permanent Secretary and other relevant stakeholders; 
• Leads the development of the strategic direction of projects and project management in the Justice Sector; 
• Develops, implements and maintains policies, procedures and methodologies to guide the operations of the Division; 
• Manages and tracks Project Budgets, forecasts, schedules and costs; 
• Collaborates with the Court Administration Division and the Judiciary to establish and maintain an effective consultative mechanism to ensure participatory planning, monitoring and execution of all projects that require the input of the Courts; 
• Develops control mechanisms, performance measures and standard procedures for all activities of the Division to ensure efficient use of resources within Government's regulation and guidelines and ensuring value for money; 
• Works closely with cross-functional groups including internal and external stakeholders to plan, design, develop and deliver project management systems and solutions for the Ministry’s projects; 
• Oversees and provide guidance on projects to staff; 
• Prepares Budget, Strategic, Divisional, Operational and Individual Work Plans for the Division; 
• Prepares and submits specialized and management reports, as required; 

Technical/Professional: 

• Creates a strategic framework for the development of a project management culture or way of doing business in the Ministry of Justice; 
• Leads the development of sound project management methodologies to guide the seamless execution of construction and institutional projects; 
• Establishes an effective co-ordination mechanism to ensure collaboration and complementary working together for the execution of Capital A and B projects; 
• Forecasts and analyses external variables and risks of strategic importance to the Ministry's priority projects and implement mitigation strategies; 
• Manages and monitors the development of capital and institutional projects; 
• Establishes operational policies and procedures for the implementation, monitoring and evaluation of projects undertaken by the Ministry and ensures that the reporting requirements of all stakeholders/partners are met; 
• Advises the Permanent Secretary on the implementation status of all projects, at regular intervals; 
• Prepares specialized reports for Funding Agencies, the Permanent Secretary, the Political Directorate, other Divisions of the Ministry and other Government Agencies to facilitate Project Review meetings and provide updates. 

Human Resource: 

• Develops and manages the performance of the Project Management Branch and its staff, including transferring skills, motivating staff through coaching and mentoring, arranging for training, setting performance targets, monitoring performance, providing feedback to staff, and initiating corrective action, where necessary, to improve performance; 
• Promotes the building of institutional knowledge for the Project Management Branch by ensuring that established systems and procedures are documented and disseminated;
• Coaches and mentors staff in the Project Management and Technical Services Division;
• Ensures staff adheres to the policies and procedures of the Ministry and the Division;
• Fosters teamwork, a harmonious working environment and promotes collaborative working relations; 
• Conducts Performance Appraisals for staff supervised for required purpose and at required intervals. 

Required Knowledge, Skills and Competencies

• Sound knowledge of Government of Jamaica Procurement Policy and Procedures;
• Sound knowledge of Government of Jamaica Guidelines; 
• Sound knowledge of the Justice System of Jamaica; 
• In-depth knowledge of the Project Cycle; 
• In-depth knowledge of Government’s financial and budgetary systems;
• Knowledge of the general requirements of multi-lateral lending Agencies;
• Expertise in the application of Project Management Techniques and Tools. 

Minimum Required Qualification and Experience

• Post Graduate Degree in Architecture; Quantity Surveying; Civil/Structural Engineering; Construction Management or Urban and Regional Planning/Built Environment or related area; 
• Training/Certification in Project Management; 
• Seven (7) years related experience, at least three (3) of which should be in a senior management capacity in an organization involved in developmental activities.

OR 

• Post Graduate Degree in Management Studies, General Management or related area;
• Diploma/Associate Degree in Architecture; Quantity Surveying; Civil/Structural Engineering; Construction Management; Urban and Regional Planning/Built Environment or related area; 
• Training/Certification in Project Management. 

Specific Conditions Associated with the Job

• Required to work beyond normal working hours at times to meet deadlines;
• Must possess a valid Driver’s Licence and a reliable motor vehicle required.

Please note that only shortlisted applicants will be contacted.