Senior Fixed Asset Officer (GMG/AM 4) - Westmoreland Health Services

JOB PURPOSE

Under the direct supervision of the Operations Manager, the Senior Fixed Asset Officer is responsible for maintaining the hospital’s Fixed Asset Register with respect to the movement, acquisition and disposal of assets in accordance with GOJ Comprehensive Asset Management Policy for the Public Sector, providing data to the Regional Unit for the update of the master Fixed Asset Register and coordinating Board of Survey activities for the hospital. The incumbent is also responsible for providing supervision to and assisting with the training of the Fixed Asset Officer. 

CORE RESPONSIBILITIES:

• Leads all activities or as directed relating to Fixed Asset Management by updating and maintaining the Fixed Asset Register/s for the hospital 
• Provides the Regional Unit with the hospital Fixed Asset data/reports as requested and or guided
• Maintains warranty register for all assets/equipment 
• Ensures that all assets are labelled and coded according to established standards and that records are updated to reflect actual balances and location 
• Affixes inventory tags to designated assets and equipment and replaces damaged asset tags and ensures that they are properly removed upon disposal 
• Records and monitors fixed assets sent for maintenance and or repairs and ensures that used parts are properly documented 
• Maintains separate registers for all office supplies, furniture and office equipment at the hospital
• Conducts continuous physical examination of assets to determine condition/status and records same 
• Prepares and submits to the Manager reports of unserviceable/obsolete equipment for the Board of Survey 
• Assesses fixed assets and reports any damages to assets to the Operations Manager
• Ensures that location records are accurately prepared and appropriately posted in all the respective facilities/departments 
• Monitors and tracks the movement of fixed assets from one area to the other area; ensuring that authorized movement permits have been issued and updates the asset location in the database in keeping with established procedures 
• Conducts quarterly and ad hoc inspections to verify that all assets are in their registered location
• Keeps abreast of changes in policies that relate to asset management and control
• Prepares monthly Fixed Asset reports and submits them to the Operations Manager or as requested 
• Assists with the planning and coordination of the Annual Inventory Programmes
• Assists with the receiving and posting of items in Great Plains software 
• Ensures that direct reports are sensitized on the policies, procedures and regulations of the Public Service/Ministry 
• Performs any other related duties that may be assigned from time to time 

SPECIFIC KNOWLEDGE/SKILLS REQUIRED:

• Good interpersonal skills 
• Good planning, organizing and presentation skills 
• Excellent time management skills 
• In-depth knowledge of the GOJ Comprehensive Asset Management Policy for the Public Sector 
• Proficiency in the use of relevant computer software including spreadsheets and other computer applications 
• Working knowledge of the FAA Act 
• Knowledge of the Government of Jamaica (GOJ) procedure and regulations governing the acquisition, storage and distribution of goods and services 
• Working knowledge of the GOJ guidelines related to Inventory and Stock management and procurement guidelines 
• Working knowledge of GOJ guidelines related to Fixed Asset Disposal 
• Ability to use Accounting Packages/Inventory applications such as Great Plain 

QUALIFICATION & EXPERIENCE:

• Bachelor in Business Administration or Supplies Management 
• Two (2) years of working experience in Supplies Management and or Inventory/Fixed Asset Management 

OR

• Associate in Business Administration or Supplies Management 
• Three (3) years of working experience in Supplies Management and or Inventory/Fixed Asset Management 

OR

• Diploma Supplies Management (MIND) 
• Five (5) years of working experience in Supplies Management and or Inventory/Fixed Asset Management 
• Certification in Supervisory Management would be a plus 

NB: ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED