Senior Human Resource Officer (GMG/SEG 1)

Key Responsibilities

• Assists in the monitoring of the Attendance Register; 
• Ensures that Service Records and other personnel-related records are up-to-date and maintained; 
• Prepares monthly schedule of employees who are habitually late or absent, for the attention of the Director, Human Resource Management and Development; 
• Prepares documentation for submission to the Disciplinary Committee for employees who are habitually late and/or absent; 
• Advises staff on matters relating to pension; 
• Obtains information on financial status of prospective retirees from Finance and Accounts;
• Prepares documents for the processing of retirement benefits for submission to the Pensions Branch (MoFPS); 
• Prepares documents for submission to the Conditions of Service Section on matters relating to pre-retirement leave and linking of service; 
• Computes leave entitlements for staff; 
• Advises staff on matters relating to leave entitlement; 
• Prepares Submissions to the Chief Medical Officer, Ministry of Health, for Medical Board, to determine suitability of officers who have been on extended Sick Leave or recommendations for Special Sick Leave; 
• Prepares Leave Roster; 
• Disseminates information to staff in respect of policies and Human Resource activities under the Delegation of Functions; 
• Provides individual employee with counselling on retirement options and eligibility requirements; 
• Maintains contact with members of staff who are ill and family members of deceased employees, where necessary, advising of benefits available; 
• Verifies officers’ eligibility for motor vehicle loans and prepares submission to the Conditions of Service Section; 
• Advises officers of the outcome of their applications for Motor Vehicle Loans; 
• Liaises with Motor Vehicle Repair Loan Committee regarding applications from the Ministry and its Departments and submits supported application to the Accountant General’s Department; 
• Submits applications for Motor Vehicle Insurance Loans to the Accountant General’s Department; 
• Performs other related duties assigned by the Supervisor. 

Required Knowledge, Skills and Competencies

• Excellent knowledge of Leave Administration 
• Understanding of the Staff Orders and the Public Service Regulations
• Understanding of Human Resource Management practices in Government
• Understanding of Human Resource Management and Administration in Government
• Good knowledge of the Ministry’s Code of Conduct and HR Policies 

Minimum Required Qualification and Experience

• First Degree in Human Resource Management or Management Studies with a Diploma in Human Resource Management; 
• Three (3) years’ experience in a Human Resource Department.

Please note that only shortlisted applicants will be contacted.