Senior Secretary

Key Responsibilities:

• Typing and preparing correspondence, reports and other documents
• Accurately reproducing manuscripts and briefs prepared by the Manager
• Taking dictation and reproducing notes into final product 
• Establishing and maintaining an effective records management system that allows for security, easy access and retrieval of information/documents 
• Processing incoming and outgoing correspondence; and ensuring that all matters are routed to the Manager or other relevant persons for attention 
• Establishing and maintaining effective liaisons with the Manager and other personnel internally and externally in order to facilitate the smooth flow of communication
• Arranging meetings on behalf of the Manager 
• Attending meetings and preparing minutes 
• Scheduling routine and special appointments for the Manager 
• Monitoring stationery and other miscellaneous items used in the Branch 

Required Competencies:

The post-holder should be able to demonstrate: 

• High level of confidentiality 
• Excellent interpersonal skills 
• Good decision making skills 
• Good presentation skills
• Excellent oral and written communication skills 
• Sound time management skills 
• Ability to work on own initiative and under pressure 
• Typing/word processing speed of at least 50 words per minute 
• Excellent shorthand/note making skills 
• Ability to effectively function in a team environment 
• Ability to work quickly and under pressure to meet deadlines 
• High levels of integrity, professionalism, ethics and ability to meet confidentiality 

Minimum Required Education and Experience

• A certificate in Administrative Management – Level 2 
• Four (4) CXC/GCE O’Level subjects including English Language
• Graduate of a recognized Secretarial Institution 
• Three (3) years related working experience 

We appreciate all responses but only short-listed applicants will be contacted.