Organisation
The Ministry of Economic Growth and Job Creation
Reference
VAC-46614
Contract Type
Full-Time
Industries
Secretarial Administrative & Clerical
Location
Kingston
Salary & Benefits
$1,550,136 - $2,084,761 per annum
Date Posted
28/09/2023
Expiry Date
17/10/2023
To provide secretarial and administrative support to the office of the Permanent Secretary.
Key Responsibilities
Professional/Technical:
- Performs stenographic duties for the production of letters, memoranda, Minutes and other official documents;
- Receives telephone calls and visitors, makes appointments and confirms meetings;
- Monitors all inquiries directed to the office and provide where possible necessary advice or information required by clients;
- Maintains schedule of all appointments and official engagements of the Manager and issues reminders of ensure fulfilment;
- Assists in the maintenance of effective client relations by, determining the nature of enquiries from visitors and callers;
- Liaises as necessary between the Permanent Secretary and the other staff for dissemination of information and instructions;
- Orders and maintains inventory on stationery used in the Office of the Permanent Secretary;
- Provides necessary logistic support in arranging meetings by arranging venues, informing attendees, and other related activities;
- Establishes and maintains a records management system/procedure for the Office of the Permanent Secretary;
- Performs follow ups to secure timely response from internal and external entities in respect to letters and memoranda emanating from the Office of the Permanent Secretary;
- Prepares draft responses, letters, memoranda, reports and notes of meetings;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Excellent organisational skills
- Excellent oral and written communication skills
- Team-oriented with excellent interpersonal skills
- Highly Confidential
Technical:
- Excellent administrative and secretarial skills
- Knowledgeable and proficient in word processing and standard computer applications
Minimum Required Qualification and Experience
- CXC or GCE O’ Levels subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at 50-55 words per minute, and shorthand at a speed of 100-120 words per minute, plus 4-5 years’ general office experience.
OR
- Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g. word processing, database and spreadsheet; English Language at CXC or GCE O’ Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development (MIND), plus4-5 years general office experience.
OR
- Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’ level; training in the use of a variety of software applications and 4-5 years general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.
Please note that only shortlisted applicants will be contacted.
Region:
Kingston
Occupational fields:
Other
Other
Other
Required degree level:
Other
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