Senior Talent Management Officer- Scholarships & Assistance (GMG/SEG 3)

Job Purpose

Under the direction of the Director Talent and Knowledge Management, the Senior Talent Management Officer – Scholarships & Assistance, is responsible for designing, implementing, assessing and evaluating scholarships and technical assistance programmes and initiatives, which are aligned with occupational and skills shortages, as well as identify and rectify leaderships gaps within the GOJ’s Civil and Public Services.

In addition, the incumbent collaborates closely with representatives of local and international donor partners, inclusive of Embassies and High Commissions, in order to build and maintain strong partnerships and alliances which will drive and support organisational effectiveness and efficiencies, within the GOJ. The Senior Talent Management Officer: Scholarships & Assistance delivers his or her responsibilities by ensuring that appropriate research, analyses and studies are conducted while maintaining suitable relationships with representatives of local and international donor partners. This ensures that deliverables will be realized, based on the tenets of the Centre of Excellence of the MOFPS.

Key Responsibilities

Management/Administrative Responsibilities

• Contributes to developing the Section’s Budget, Strategic and Operational Plan.

Technical/Professional Responsibilities

• Utilizes HR Analytics to design and implement scholarship and assistance initiatives. Ensure that they are aligned with Workforce Planning indictors and Corporate Strategies.
• Collaborates with the Director Talent and Knowledge Management Officer, while in the process of building partnerships and alliances, with local and international donor partners such as, Embassies, High Commissions and Tertiary Institutions, while developing scholarships and assistance packages.
• Forges partnerships with Tertiary Institutions to develop and deliver approved, training programmes.
• Manages the Scholarship and Assistance programmes in accordance with stipulated guidelines outlined by the GOJ and local International Donor Partners.
• Prepares Estimates of Expenditure and manage those Budgetary Allocations, related to the GOJ Scholarship and Assistance Programmes.
• Manages those funds used for technical assistance which are provided by bilateral and multilateral donor partners.
• Applies ICT solutions to manage screening of potential scholarships and assistance awardees.
• Manages and coordinate Panel Interviews for potential awardees of scholarships and assistance, ensure to arrange venues.
• Prepares notifications for successful applicants of their awards, rights and responsibilities under the scholarship and assistance programmes.
• Monitors awardees’ performance on all of the various scholarships and assistance programmes.
• Maintains records for scholarships and assistance, in accordance with approved records management systems.
• Conducts studies and assessments to determine if the impact of scholarships and assistance programmes relevant to the GOJ priority programmes NDG/SDG.
• Responds to queries related to scholarships and assistance programmes.
• Develops and implements methodologies to recommend graduates, who are successful and available for employment in the Civil and Public Services.
• Applies HR analytics to monitor and evaluate the effectiveness of scholarships and assistance programmes.
• Provides suitable advice related to scholarships, policies, procedures and guidelines to Ministers of Government, Permanent Secretaries, heads of Private and Public Sector Organizations and Trade Unions as well as International Donor Organizations and the general public.
• Liaises with Directors, Managers and HR Business Partners in the GOJ, in order to understand their HR requirements and ensure that they are fully informed of Corporate HR strategies.
• Collaborates with the Workforce Planning Section in order to determine and establish, the appropriate version of HR metrics which measure and support, Scholarship and Assistance programmes as well as achieving business goals.
• Conducts research and any other consultative approach to assist in developing and implementing scholarship and assistance frameworks and programmes.
• Collaborates with the HR Policy Branch by providing input in developing and modifying those policies which are negatively impacting the Branch.
• Communicates with and provide orientation to Senior Executives, HR Business Partners and other stakeholders, related to Scholarships & Assistance policies, practices and processes, in coordination with the HR Policy Branch.
• Develops methodologies which will positively increase the GOJ’s brand and visibility through partnership development, strategic relationship management and publication of industry-leading practices.
• Participates in the developing and delivering training on Talent Management and related areas. to HR teams and management; information regarding offers through the GOJ/Donors)
• Keeps  abreast  of  developments  in  the  Talent  Management,  Scholarship  &  Assistance environment, in order to support the GOJ with initiative and innovation in recommendations provided.

Human Resource Responsibilities

Participates in the development of individual work plan

Customer Service Responsibilities

1. Uphold established customer service principles, standards and deliverables.
2. Identify and incorporate the interests and needs of customers in business design.
3. Establish the use of customer evaluations as part of all processes.

Other Responsibilities

1. Perform any other related function as assigned by the Director Talent and Knowledge Management

Required Competencies

• Expert knowledge of Human Resource Management functions, policies and protocols, within the Public Sector.
• Is an expert in designing and delivering coaching, mentoring, learning and development programmes.
• Has the ability to innovate, create and implement continuous improvement initiatives.
• Good understanding of how the GOJ’s machinery operates as well as its political processes.
• Good knowledge of Talent Management and Acquisition practices in complex organizations.
• Expert knowledge in designing and managing scholarships and related assistance programmes.
• Expert knowledge of Succession Planning initiatives in complex organizations.
• Advanced knowledge and experience in using software such as PowerPoint, Outlook, Word and Excel.
• Knowledge of HR Information Systems, such as, MyHR+, People Soft, Success Factors, or any other associated solution
• Expert knowledge of the Scholarships and Assistance offers, process and procedures
• Strong management, leadership and decision-making skills.
• Strong interpersonal, oral and written communication and research skills.
• Strong analytical and problem-solving skills.
• Excellent planning and organizing skills with strong skills in customer relations.
• Excellent judgement and decision-making skills.
• Able to work independently, decisions are sound and supported by data.
• Possess high ethical conduct, confirmed integrity and is open to change.
• Is a competent user of computer hardware with knowledge of varied software applications.
• Is willing to work co-operatively and collaboratively with stakeholders, able to establish and maintain good working relationships.