Special Projects Co-ordinator (GMG/SEG 1)

Job Purpose

Under the direct supervision of the Director, Business Development and Special Projects, the Special Projects Co-ordinator will be required to: 

• Analyze and appraise project proposals/business plans and recommend those that are suitable for consideration; 
• Monitor all phases of the project cycle and the progress of all projects undertaken by the Corporation/Department; 
• Undertake post evaluation of completed projects and drafts and monitor agreements;
• Monitor business planning process, including sale cycle for initiatives undertaken by the Corporation.  

Key Responsibilities

Management/Administrative: 

• Collaborates with direct supervisor in the preparation, signing and submission of the Individual Work Plan; 
• Prepares monthly reports on a timely basis; 
• Attends Departmental Meetings as instructed by the Commercial Services Manager. 

Technical/Professional: 

• Integrates the activities of single or multiple, major project operations; ensures that project efforts are generally cohesive, consistent, and effective in supporting the Corporations Mission, goals and Strategic Plan/Objectives; 
• Prepares for review, in conjunction with the Director, terms and general conditions of all projects to be adopted and implemented; 
• Liaises with executing and planning partners on an ongoing basis throughout the various stages of the project cycle; 
• Maintains strict adherence to the budgetary guidelines, as well as quality, safety and security standards; 
• Inspects sites/venues hosting each project; 
• Contributes to the development of policies, strategies and operating objectives consistent within the Organization and the broader Industry to support the timely implementation of the project; 
• Participates in and oversees the development, implementation and maintenance of individual project objectives and short and long-range plans; develops tracking and evaluation programmes to assist in the accomplishment of established project goals and objectives; 
• Assists with managing and administering a large, diverse team of professional/technical and support staff, both directly and through lower-level managers and supervisors, if required; 
• Assists on behalf of the Corporation in managing the working relationships with external stakeholders; 
• Consults, co-ordinates and serves as a key liaison between the Corporation, Ministries, Agencies and Departments on strategic matters of policy relating to implementation of the project(s); 
• Collaborates with Directors to establish programmatic goals and priorities for the Industry;
• Assists with managing the annual Budgets for projects and performs periodic cost and productivity analyses; 
• Recommends and participates in the development of the Corporation’s wider policies and procedures and may serve on Corporation’s Planning and Policy-Making Committees;
• Assists with developing and administering Budgets and Business Plans for project development and deployment at an institutional level; 
• Maintains currency of knowledge with respect to the Corporation’s strategic directions and plans; 
• Follows through to implement special projects from procurement and management of Consultants and other resources through to evaluation and monitoring of results and/or impact; 
• Provides intermittent updates and reports to the Director on the progress of projects, obstacles being faced and recommendations for shifts and adjustments as appropriate;
• Performs any other duties assigned by the Director.

Required Knowledge, Skills and Competencies 

• Excellent Project Writing, Appraisal Monitoring and Evaluation skills; 
• Working knowledge and understanding of Government machinery, systems management and performance monitoring for regulatory bodies in Jamaica; 
• Working knowledge and understating of government procurement and contract management; 
• Working knowledge of Business Development with proven ability to develop and implement a business plan; 
• Good knowledge of relevant computer applications; 
• Knowledge of the Public Bodies Management and Accountabilities Act;
• Knowledge of Project Management; 
• Knowledge of Business Forecasting; 
• Knowledge of Universal Postal Union Security Standards; 
• Knowledge of Post Office Act (1941); 
• Knowledge of the FAA Act and its instructions; 
• Sound integrity; 
• Good oral and written communication skills; 
• Customer and Quality Focus; 
• Methodical; 
• Good problem-solving and decision-making skills; 
• Ability to work in a team; 
• Good Impact and influence; 
• Takes Initiative; 
• Goal/Results oriented; 
• Compliance and Adaptability; 
• Good interpersonal skills; 
• Analytical thinking and strategic vision; 
• Financial and Business Acumen; 
• Good use of technology; 
• Good planning and organizing skills; 
• Good people management and leadership skills; 
• Change management skills; 
• Able to manage external relationships; 
• Technical skills. 

Minimum Required Qualification and Experience 

• Bachelor’s Degree in Business Administration or other equivalent professional qualification;
• Specialized training in Project Writing, Appraisal, Monitoring and Evaluation and General Project Management; 
• Three (3) years’ experience in Project/Programme Management or related activities.
• Proficiency in MS Office and CRM software (e.g. Salesforce) 

Special Conditions Associated with the Job 

• May be required to work long and unscheduled work hours to meet critical deadlines;
• Must be the holder of a valid Driver’s Licence and owner of a reliable motor vehicle.

Please note that only shortlisted applicants will be contacted.