Sub Ledger Officer

Job Purpose

Under the direct supervision of the Assistant Revenue Accountant, the Sub-Ledger Officer is responsible to: 

• Exercise control over all sub-ledger Accounts maintained.
• Monitor and report on Airline indebtedness regarding Travel Taxes
• Monitor Deposit Accounts and provide balanced updates as required.
• Monitor settlement of Auction Sales
• Provide Account reports to Agencies on their designated Revenue streams.

Key Responsibility Areas

Technical/Professional Responsibilities 

• Update Airline Travel Tax Returns data to the Travel Tax sub-ledger. 
• Monitor payment submission from Airlines
• Calculated Airline Debt and Penalties payables
• Prepares statements for these sub-ledgers. 
• Prepares demand letters to airlines for non-payment of travel tax.
• Update and distribute Direct Bank transfers listing.
• Provide reports to Customers on Advanced Deposit account balances and monitor promissory notes refunds to account for non-cash refunds.
• Receives direct payment instructions and disseminates to collecting stations.
• Verifies Subsidiary Ledgers with main Ledgers. 

Customer Service Responsibilities 

• Maintains customer service principles, standards, and measurements. 
• Identifies and incorporates the interests and needs of customers in business process design.   
• Ensures critical success factors are identified and meet expectations. 

Other Responsibilities 

• Performs all other duties and functions as may be required occasionally.  
• May be required to provide witness statements, attend court proceedings, and give evidence. 
• Complies with Health & Safety Policies & Procedures.

Required Competencies

Core 

• Strong judgment, analytical and problem-solving skills 
• Strong time management and organising skills. 
• Strong communication skills and report writing skills. 
• Strong information and task monitoring skills. 
• Keen attention to detail and accuracy. 
• Ability to display high levels of confidentiality, integrity, ethics, and professionalism. 
• Ability to communicate, interact and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds, ensuring good client relationships. 
• Strong information and task-monitoring skills 
• Ability to work under pressure. 

Technical 

• Comprehensive knowledge of the Agency’s business activities.  
• Working knowledge of the Financial Audit and Administration Act.  
• Working knowledge of relevant computer systems and their applications.  
• Comprehensive knowledge of accounting principles and practices. 
• Comprehensive knowledge of Bank Reconciliation practices and procedures 

Minimum Required Education and Experience

• First Degree in Accounting/ ACCA Level 2/Public Administration/Business Management with an emphasis on Accounting or a related field.  

OR 

• CAT Level 3/ACCA-AAT Level 3 
• At least one (2) year of related experience.  

Special Conditions Associated with The Job

• Work will be conducted in an office outfitted with standard equipment and specialised software.   
• The environment is fast paced, with ongoing interactions with critical stakeholders and meeting tight deadlines, which will result in high degrees of pressure.