Systems Analyst (MIS/IT 5)

KEY OUTPUTS

• Corporate/strategic plan developed 
• Staff performance managed and evaluated 
• Annual budget prepared 
• Unit and individual work plans prepared 
• Website managed and information reviewed and updated 
• Needs analysis conducted 
• Systems designed/acquired/modified 
• ICT procedures documented 
• Computer system secured 
• Staff trained in the use of computer programs and systems. 
• Reports prepared and submitted 
• Effective and timely resolution of computer related and program problems experienced
• Computer systems and programs analyzed 
• Cost benefit and return on investment analysis conducted 

KEY RESPONSIBILITY AREAS

MANAGEMENT/ADMINISTRATIVE RESPONSIBILITIES 

• Participates in the organization’s strategic planning process 
• Prepares and monitors the Unit’s Operational Plan and budget ensuring the work is carried out according to guidelines and agreed targets achieved 
• Prepares ICT unit plan 
• Prepares individual work plans 
• Provides guidance/advise to the Commissioner, Deputy Commissioners and directors on ICT matters
• Represents the Division at meetings, conferences and other functions as directed
• Prepares list of computer hardware to be insured 
• Prepares monthly activity report for the unit 
• Supervises the unit’s staff in their daily duties 

TECHNICAL/PROFESSIONAL RESPONSIBILITIES 

• Analyses user requirements to design and implement computer systems for all units in the Division
• Coordinates network planning, implementation as well as modification 
• Implements Routing and Remote technologies to facilitate intra-ministry communication
• Deploys existing system resources to additional operations 
• Schedules the use of various equipment to optimize output 
• Plans and re-engineers the Divisions processes to accommodate technology to achieve efficiency
• Analyses data management systems with the mechanism required to design, manage, and implement secure relational databases 
• Designs and maintains website for the Division in keeping with the Government of Jamaica’s (GOJ)guidelines on web standards 
• Manages the Division’s computer facility by supervising allocation of computer resources and user time
• Provides staff and users with assistance solving computer related problems, such as malfunctions and program problems 
• Provides technical assistance and training for the Division’s staff 
• Tests, maintain, and monitor computer programs and systems, including coordinating the installation of computer programs and systems 
• Uses object-oriented programming languages, as well as client/server applications development processes and multimedia and internet technology 
• Confers with clients regarding the nature of the information processing or computation needs a computer program is to address. 
• Expand or modify system to serve new purposes or improve work-flow 
• Determines computer software or hardware needed to set up or alter system
• Analyzes information processing or computation needs and plan and design computer systems, using techniques such as structured analysis, data modeling and information engineering
• Develops, document and revise system design procedures, test procedures, and quality standards.
• Recommends new equipment or software packages 
• Keeps abreast of new and emerging trends in the industry to learn how to develop programs that meet staff and user requirements 
• Utilizes the computer in the analysis and solution of business problems such as development of integrated production and inventory control and cost analysis systems 
• Prepares cost-benefit and return-on-investment analyses to aid in decisions on system implementation 
• Develops Geographical Information Systems capabilities and acquire applications for spatial data deployment in keeping with GOJ standards 
• Supervises daily operation of GIS support 
• Develops specifications and employ the competitive bidding process for the procurement of the Division’s software as well as hardware equipment 
• Designs/acquires training manuals in requisite software to facilitate staff training
• Principally responsible for the security of the Division’s hardware and software
• Supervises the introduction of all new technology in the Division in keeping with its overall goal
• Proposes new ICT strategies and programmes for the Division, primarily to achieve efficiency as well as data security 
• Plans and implements backup procedure for in house data 
• Implements and manages all electronic record management system 
• Implements fault tolerance for computer systems 
• Supervises minor repairs and certifies all major repairs 
• Liaison officer for all ICT related areas to the GOJ 
• Assist in administering and coordinating the Access to Information Act 
• Provides ICT support to all bilateral and multilateral projects in the Division
• Designs and implement an integrated database for the Division 
• Participates in the GOJ’s MIS Officer’s Group, ATI Committee, Land Information Council of Jamaica (LICJ) well as other ICT meetings and seminars 
• Participates in the Division’s Disaster Preparedness Committee 

HUMAN RESOURCES RESPONSIBILITIES 

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommend and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals 
• Provides leadership and guidance to staff through effective planning, delegation, communication, coaching, mentoring and training 
• Participates in the recruitment of staff for the unit and recommends transfer, promotion, termination and leave in accordance with established human resource policies and procedures
• Ensures that the staff is aware of and adhere to the policies, procedures and regulations of the Government of Jamaica 
• Ensures the welfare and development needs of staff are clearly identified and addressed

OTHER RESPONSIBILITIES 

• Performs other related functions assigned from time to time by the Commissioner

PERFORMANCE STANDARDS

• Corporate/strategic plan developed according to established guides and within stated timeframe 
• Policies and programmes are well formulated and executed according to requisite needs and established agenda 
• Accuracy and timeliness are observed in the preparation of annual budget 
• Computers and peripherals are valued according to established guidelines on\depreciation of assets and insured annually 
• Website is reviewed and updated according to GOJ’s standard 
• Needs of staff are assessed and analyzed constantly in keeping with changes in the work environment and within budgetary controls 
• Systems are designed/acquired/designed, developed and implemented based on the outcome of needs analysis, within agreed timeframes and according to established guidelines 
• ICT procedures are documented for succession planning 
• Computer system secured according to established procedures 
• Training manuals are prepared/acquired according to established guidelines 
• Training is done in recognition of staff’s needs and according to training policy
• Timeliness and accuracy are recognized in the preparation and execution of plans in accordance with PMAS guidelines 
• Staff performance managed and evaluated according to PMAS guidelines 
• Reports are accurate and submitted in accordance with agreed timeframe 
• Staff performance meets or exceed set targets 
• System performance is in accordance with industry standards. 
• Systems are upgraded within the week of new updates from developers/manufacturers.
• Systems security implemented and conforms to industry standards. 
• Systems and programs are continuously monitored for potential problems, which are then dealt with before they manifest themselves. 
• Malfunctions are speedily dealt with to ensure minimum system downtime. 

REQUIRED COMPETENCES

Core Competencies 

• Analytical Thinking 
• Planning and Organizing 
• Oral Communication 
• Written Communication 
• Strategic Vision 
• Interpersonal Skills 
• Customer and Quality Focus 
• Leadership 
• Initiative 
• Problem solving and decision making 

Technical Competencies 

• Structured design techniques, tools and principles 
• Relational database management software 
• Integration of multi-vendor application software 
• IT application testing and evaluation techniques 
• In-depth knowledge of application software development 
• Knowledge of web application software 
• Presentation and reporting 
• Research and evaluation 
• Procurement 
• Project management

MINIMUM EDUCATION/CERTIFICATION AND EXPERIENCE 

• Bachelor’s Degree in Computer Science/Management Information Systems or related areas from a recognized Institution 
• Certificate in Project Management in an ICT environment 
• Basic knowledge of GIS operations 
• Five (5) years’ experience in Systems Analysis and managing a Computer Environment 

AUTHORITY

• Certifies travel claims 
• Signs leave forms for supervisees 
• Recommends disciplinary action, promotion according to human resources policies, for personnel within the Economic Geology Unit. 
• Recommends ICT policies, purchases of all ICT goods and services and procedures for the Division 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Required to work in air-conditioned server room with lower temperatures than a typical office environment. 
• May be required to work long hours, after hours when the need arises 

Please note that we thank all for responding, but only short-listed applicants will be contacted.