Technical Officer (GMG/SEG 3)

Job Purpose

• The officer will undertake the execution of all business processes related to/which affects the nomination, selection and appointment of Boards of Public Bodies.
• The officer will also undertake the confirmation of data to be entered/uploaded into the Database of Prospective Directors (DPD).

Key Responsibilities:

Duties and responsibilities are generally in accordance with the Public Bodies Management and Accountability (Nomination, Selection and Appointment of Boards) Regulations and are classified into five (5) functional areas as follows: 

Functional Area #1: Population and Update of a Database of Prospective Directors 

• Confirms first tier data2 (related to assigned Public Bodies) entered/uploaded into the database of prospective directors by the Administrative/Data Entry Assistant, subject to due diligence checks; 
• Updates the DPD; 
• Make recommendations to the Manager of the Secretariat regarding the continued integrity of the DPD 

Functional Area #2: Undertake the Process for the Nomination, Selection and Appointment of Persons to the Boards of Public Bodies 

• Undertake due diligence exercises in respect of applicants and current directors; 
• Draft correspondence requesting conduct of/results from Fit and Proper Tests for assigned public bodies; 
• Undertake the conduct of checks in relation to restriction of appointment and tenure of the chairmen, as well as reappointment of Directors of assigned public bodies; 
• Prepare for submission to the Manager, a list of all eligible prospective directors for appointment to the boards of assigned public bodies. 
• Recommend to the Manager, policy changes that may affect the process for nominating, selecting and appointing board members. 
• Undertake activities to facilitate updated or new competency profiles for the Boards of assigned public bodies. 

Functional Area #3: Sensitisation of and Communication with Stakeholders 

• Participate in the implementation of a Communication Plan (including sensitisation strategies) in relation to Board nomination, selection, appointment and revocation; 
• Prepare draft responses to requests for information contained in the Database, subject to the stipulations of the Regulations; and 
• Monitor board tenures and prepare notices to Permanent Secretaries regarding those expiring within three (3) months. 

Functional Area #4: Board Evaluation and Reporting 

• Contribute to the preparation of reports to stakeholders as required including annual reports to the Cabinet on the performance of the Boards; 
• Contribute to creation of document on protocols for monitoring the conduct of board performance evaluations; and 
• Participate in guidance sessions for boards identified as needing the most guidance or where PBs has weak governance structures; 

Functional Area #5: Human Resource Activities 

• Prepare Annual Work plan Duties and responsibilities (and hence outputs) may incorporate any other activity which may be deemed necessary to effect the efficient and effective process for the nomination, selection and appointment of Boards, as well as the reporting and communication thereon.

Required Competencies 

• Keep abreast of developments related to the nomination, selection and appointment of Boards; 
• Have knowledge of the machinery of government; 
• Have knowledge of the governance framework for public bodies, including the PBMA Act, the FAA Act, the Corporate Governance Framework, the Policy on the Nomination, Selection and Appointment of Boards and other corporate governance tools; 
• Be very familiar with Microsoft applications including Excel, Word and PowerPoint. 
• Demonstrate communication skills
• Planning & Organizing 
• Judgment 
• Initiative 
• Interpersonal skills 
• Problem solving

Qualifications/Experience

• Bachelor’s Degree in Governance, Public Administration, Public Sector Management, Management or related discipline with a minimum of three (3) years working experience at the Middle Management level. 

OR 

• Specialized training in Governance, Public Administration, Public Sector Management, Management, Business Administration or related discipline with a minimum of five (5) years working experience at the Middle Management level.

We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.