Ensure that Invoice are matched correctly with purchase order and goods receival note before entry Payables Subledger.
Ensure that Invoices are correctly signed by the appropriate company personnel before processing.
Prepare suppliers’ payment as per payment schedule agreed with the Accounting Assistant.
Ensure accurate process of approved payment in the Accounts Payables Subledger in a timely manner. Ensuring the correct application is to the correct accounts.
Update Stock worksheet each month to meet month-end reporting deadline.
Assist in the Month end process as required (Bank Reconciliation and expenses analysis).
Timely analysis of petrol invoices ( currently Gasmart and Johnson) to facilitate timely payment to the supplier and correct allocation in the accounts.
Record Monthly Stock count on the agreed date.
Responsibilities satisfactorily completed when
Supplier’s invoices are correctly prepared for payment within the agreed credit period.
Payments & Invoices are inputted timely to enable weekly update to the sub ledger and General ledger.
Stock worksheet is updated periodically in order to meet work day 2 flash forecast.
Bank Reconciliations are prepared for review by workday 3 each month.
Sub ledger batches are printed and reviewed for timely posting
Requirements
3-5 years’ experience with accounts payable or general accounting.
CAT or ACCA Level 1 experience
5 CXC Passes including Mathematic & English
Effective reconciliation knowledge
Knowledge and experience in customer service principles and practices
Good Telephone techniques and good command of the English language skills
Knowledge of Accounting software would be an asset
