Objective:
The Procurement Operation Support role provides administrative and operational support to the Procurement, Logistics, and Warehouse teams to ensure timely execution of documentation, supplier follow-up, reporting, and controls. The role supports compliance with internal policies and contributes to cost control, plant continuity, and shutdown readiness.
Main Responsibilities include:
Safety
- Complies with the CEMEX Global Health & Safety Policies to ensure zero accidents or incidents; Promotes and manages safety within the Procurement Department.
Contract Administration
- Ensure legal agreements are obtained, tracked, and renewed/updated on time; coordinate with Legal, Procurement negotiators, and stakeholders to close gaps and maintain valid documentation.
Insurance Management
- Ensure required contract insurances are requested, received, verified (validity, coverage, and compliance), and filed on time; escalate risks or pending items in advance of contract execution.
Vendor Statements
- Assist with outstanding statement requests, reconciliation support, and follow-up with suppliers and Finance to ensure accounts are up to date and exceptions are resolved promptly.
Vendor Portal Support
- Support suppliers with vendor portal access and account issues; respond to questions, track open tickets, and follow up until closure to ensure smooth transactional flow.
Procurement Reporting
- Create and maintain a weekly/monthly procurement follow-up report including: Number of POs created, PRs pending creation, agreements pending update/renewal, and status by negotiator; drive follow-ups and ensure visibility for management decisions.
Logistics Cost Control
- Support Logistics initiatives to reduce extra logistics expenses (e.g., demurrage, storage, overtime, expedite fees) through tracking, timely documentation, root-cause follow-up, and action plans.
Warehouse Controls
- Coordinate and perform random audits to verify store integrity (documentation, bin accuracy, labelling, and housekeeping); document findings and coordinate corrective actions with Warehouse leadership.
Shutdown Readiness
- Maintain and follow up the full kitting list for shutdown activities; coordinate with Procurement, Warehouse, and Maintenance to confirm availability and delivery dates; escalate shortages early.
Expediting & Deliveries
- Follow up the expediting file and verify deliveries for admixtures and packing materials; track supplier commitments, delivery performance, and exceptions; provide timely updates to operations.
Policies & Procedures
- Complies with CEMEX Code of Ethics; Complies with the CEMEX Global Procurement Policy and related controls (P2P, documentation, and audit requirements).
Operational Support – Market Intelligence & Supplier Onboarding
- Support market intelligence activities through identification, assessment, and onboarding coordination of new suppliers (local and international); collect required documentation, validate data completeness, and support negotiators during supplier qualification processes.
Expediting of Local Purchase Orders (POs)
- Expedite local Purchase Orders exceeding defined monetary thresholds or classified as critical; track supplier commitments, delivery dates, and constraints; escalate risks and delays proactively to ensure continuity of operations.
Spot Purchase Order Creation
- Create spot Purchase Orders for specific, one-time procurement needs, ensuring no overlap with responsibilities assigned to other negotiators; validate pricing, documentation, and compliance with procurement policies prior to issuance.
Unit Price Analysis
- Conduct unit price comparisons and trend analysis across suppliers, contracts, and purchase orders; identify variances, cost-saving opportunities, or anomalies and communicate findings to the Procurement team.
Data Analysis & Performance Monitoring
- Analyze procurement and supplier data to identify trends, risks, and improvement opportunities; issue recommendations, alerts, or insights to management and negotiators; monitor supplier agreements, Purchase Requisitions (PRs), and operational efficiency metrics.
Required Education / Expertise / Skills:
- Bachelor’s degree in Supply Chain, Procurement, Logistics, Business Administration, Engineering or any related field
- Proficiency in Microsoft Office (Excel – Advanced)
- Strong attention to detail and data integrity
- Great planning and organizational skills and ability to work under pressure
- Experience in warehouse controls, inventory and audit practices
- Experience in project management or following up in projects
- Effective communication and customer service skills
- Ability to work independently and in teams
- Knowledge of ERP systems (SAP) and Power BI will be an asset
- Schedule flexibility
Required Experience:
- Minimum experience of 5 years Procurement and Supply Chain operations including contract documentation (agreements/insurances), supplier follow-up, purchase order/PR administration, logistics coordination support, and warehouse controls/audits.
Diversity and Inclusion at CEMEX
At CEMEX, we recognize the diversity of the world in which we live and do business. We respect diversity and embrace inclusion and non-discrimination for all talented individuals, regardless of gender, physical ability, age, sexual orientation, culture, ethnic origin, religion, political affiliation, marital status, pregnancy/maternity/paternity, or nationality. We promote a culture of equity for building a sustainable business and for the well-being and development of CEMEX employees.
