At Seprod the HR Administrator - Recruitment provides essential administrative support to the Human Resources department, ensuring the accurate and efficient handling of employee records, HR documentation, and general HR inquiries. This role contributes to a positive employee experience by facilitating various HR processes from onboarding to offboarding, while maintaining strict confidentiality and compliance with company policies and Jamaican labour laws.
Key Responsibilities:
- Employee Records Management:
- Maintain accurate, up-to-date, and confidential employee records (both digital and physical files), ensuring proper labeling, filing, and storage for easy retrieval.
- Conduct regular audits of employee files to verify completeness, accuracy, and compliance with internal policies and legal requirements.
- Coordinate the archiving and secure disposal of outdated records in accordance with the organization's document retention policy and local regulations.
- Update HR databases (HRIS) with new employee information, changes in status, contact details, leaves, benefits, and other relevant data.
- HR Documentation & Correspondence:
- Draft, format, and issue a wide range of HR correspondence, including employment verification letters, job confirmations, promotion/transfer letters, contract extensions, salary adjustment letters, and end of contract notifications.
- Prepare and manage routine HR documents & reports
- Recruitment and Onboarding Support:
- Assist with the coordination of recruitment activities, including, scheduling interviews, and preparing interview packages.
- Prepare new hire documentation and ensure all necessary paperwork is completed promptly.
- Employee Relations & Compliance:
- Serve as a first point of contact for general HR-related queries from employees, providing accurate information or escalating complex issues to the appropriate HR team member.
- Maintain confidentiality and discretion when handling sensitive employee information and personal matters.
- Support the HR department in ensuring compliance with Jamaican labour laws and regulations.
- General Administrative Support:
- Provide administrative and secretarial support to the HR team.
Requirements
Qualifications:
- Associate Degree or Bachelor's Degree in Human Resource Management, Business Administration, Management Studies, or a related field.
- Minimum of 2-3 years of proven experience in an administrative or HR support role, preferably within a human resources department.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with Human Resources Information Systems (HRIS) (e.g., BambooHR, SAP, PeopleSoft) is an asset.
- Skills & Competencies:
- Exceptional organizational skills and meticulous attention to detail.
- Strong written and verbal communication skills, with a professional and approachable demeanor.
- High level of integrity and ability to handle confidential information with discretion.
- Excellent interpersonal and customer service skills, with a focus on building positive relationships.
- Ability to prioritize tasks, manage multiple assignments, and meet deadlines in a fast-paced environment.
- Proactive, self-motivated, and capable of working both independently and as part of a team.
- Basic knowledge of Jamaican labour laws and HR best practices.
Preferred Qualifications:
- Professional courses or training in Human Resources or Industrial Relations.
Experience with a specific HRIS commonly used in Jamaica.
Benefits
- Health Insurance
- Life Insurance
- Pension
- Lunch Subsidy
- Others
