F.T. Farfan (Jamaica) Limited – Assistant Manager (Procurement and Logistics)

We are seeking to recruit a suitably qualified candidate to join the team at F.T. Farfan (Jamaica) Limited for the position outlined below.

JOB PURPOSE 
This position is responsible for the provision of timely information and documentation to support the Logistics Department in the ordering as well as the inbound and outbound movement of goods for the Company. 

KEY RESPONSIBILITIES 
• Prepares Purchase Orders for the company. 
• Expedites Purchase Orders from the Suppliers to the designated receiving locations. 
• Supervises the Logistics staff. 
• Assists with the coordination of the training of the Logistics personnel. 
• Liaises with the Customs Brokers and related parties for the clearance of incoming goods. 
• Coordinates the movement of the goods via the various modes of transport for the company. 
• Assists the company in obtaining the best mode and freight costs for the movement of goods. 
• Prepares documentation and make arrangements for the Warehouse and Inventory Departments to receive and cost incoming shipments. 
• Monitors and reports on key performance indicators for the Logistics Department. 
• Liaises with Suppliers to facilitate timely movement of goods. 
• Liaises with Shipping, Freight, Skybox and Courier providers to arrange for competitive rates. 
• Ensures that the necessary documentation is made available for timely receipt of incoming shipments. 
• Updates internal systems to reflect the current status of incoming orders. 
• Ensures that marine insurance coverage is available for relevant imported shipments. 
• Assists in ensuring that the relevant customs duties, import taxes and handling charges are paid for timely clearance of imports. 
• Coordinates the necessary investigations for insurance/import claims for the company. 
• Assists with the necessary documentation for item maintenance on the company’s IT systems. 
• Assists with the organizing of export shipments via courier, air or sea on behalf of the company. 
• Assists with local and staff purchases. 
• Assists with queries related to imports from other internal customers. 
• Monitors/reviews and improves systems and procedures in conjunction with the Manager - Logistics. 
• Ensures the maintenance and adherence to ISO Standards. 
• Demonstrates active adherence to all relevant Health, Safety and Environmental (HSE) policies and procedures, while also promoting HSE awareness. 
• Performs other duties that may be required to enhance the operations of the Company. 

KNOWLEDGE & EXPERIENCE  
• A Bachelor’s degree in Management, Supply Chain Management or CIPS Level 6. 
•  A minimum of five (5) years’ experience in a similar capacity. 
• A minimum of two (2) years’ Supervisor experience. 

•  Working knowledge of Logistics and Supply Chain Management. 
• Working knowledge of Shipping and Customs Procedures will be an asset. 
• Proficiency in the use of the Microsoft suite of products and use of ERP Software 

KEY COMPETENCIES  
• Exceptional Attention to Detail. 
• Excellent communication skills both oral and written. 
• Customer Service Excellence. 
• Team oriented. 
• Builds Effective Relationships. 
• The ability to work in a fast-paced environment with minimum supervision. 
• Excellent organizational and Problem-Solving skills  

Please note: This is a full-time, on-site position based in Jamaica. Successful candidates must be legally authorized to work in Jamaica. Any relocation costs associated with accepting this position will be the sole responsibility of the successful candidate.