Role Overview
As Project Coordinator, you will
serve as the operational backbone for active restoration projects — managing
submittals, material procurement, payment applications, and lien waiver
processes. You will work closely with a Chief Estimator and Operations Manager,
interfacing regularly with vendors, engineers, architects, and field teams via
Microsoft Teams calls. This is a technically driven
coordination role supporting senior estimating and operations staff on facade,
masonry, and waterproofing projects across a multi-state market.
Responsibilities
-
Manage product submittals
and engineer approvals from initiation through sign-off.
-
Coordinate colour samples
and field mockups with vendors, owners, and architects.
-
Place phased material
orders against master vendor quotes aligned to field progress.
-
Prepare monthly AIA
G702/G703 pay applications and track through to payment.
-
Build and manage a lien
waiver process across owners, subcontractors, and suppliers.
-
Review incoming RFPs for
specified products and flag unusual or non-standard requirements.
-
Grow into estimating
support — takeoffs, vendor quotes, and bid package assembly.
Requirements
-
5+ years in construction,
with direct exposure to exterior restoration, masonry, concrete, or
waterproofing.
-
Strong Excel skills;
Bluebeam proficiency is a significant advantage.
-
Experience with technical
submittals, colour approvals, and AIA pay applications.
-
Ability to read drawings
and specifications, and correspond professionally with engineers and owners.
-
Active, demonstrated use of
AI tools (ChatGPT, Claude, Copilot, or equivalent) in your current workflow.
-
Independent working style —
you identify roadblocks and resolve them without waiting to be directed.
Good to Have
-
Experience with Knowify,
Procore, or similar construction management platforms.
-
Exposure to concrete
repair, coatings, waterproofing membranes, brick masonry, caulking, or window
work.
-
Background in Construction
Management, Engineering, or Architecture.
Benefits
-
Two weeks paid vacation
-
Group health & life insurance
By signing this application, the applicant consents to Adlinc collecting,
processing, using and retaining his/her personal information for purposes relating to the application process and if hired, the employment relationship. Any and all personal information collected is held in the strictest confidence and in accordance with all applicable Privacy Laws.
